Job Description

Assistant at Simpson Thacher and Bartlett LLP summary:

The Assistant (Legal Secretary) provides comprehensive administrative and legal support to attorneys and senior management, managing calendars, communications, travel arrangements, and document preparation. They coordinate meetings, process expenses and client bills, maintain files, and offer backup coverage for other office staff. This role requires strong typing and software skills, discretion, attention to detail, and the ability to multitask in a fast-paced professional environment.

The Assistant (Legal Secretary) is responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial and administrative duties.
Responsibilities

• Answer multiple phone lines; screen and direct calls them as appropriate
• Maintain calendars, schedule meetings, and arrange conference/teleconference calls
• Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm's travel department
• Process expenses through Firm expense application (Chrome River)
• Prepare attorney diaries through Firm diary application (Intapp)
• Utilize various office machines to transmit data, print, duplicate, fax and PDF
• Create and maintain attorney files using alphanumeric systems
• Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs
• Prepare and process client bills, working closely with Billing department
• Create, revise and proofread letters and various legal documents
• Provide backup coverage for other assistants and receptionists
• Perform other duties as assigned

Required Skills

• Ability to effectively present information verbally and in writing
• Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications
• Proficiency in Microsoft Word and Excel
• Basic math skills: addition, subtraction, multiplication, division
• Strong attention to detail
• Must be able to work collaboratively in a team environment
• Ability to use diplomacy and discretion in relaying information
• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment

Preferred Skills

• Basic knowledge of Microsoft PowerPoint

Preferred Experience

• 3 to 4 years of administrative experience in an office or professional services setting

Required Education

• High School diploma or GED equivalent

Preferred Education

• Four-year college degree

Salary Information
MA Only: The estimated base salary range for this position is $80,000 to $100,000 at the time of posting.
The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
Privacy Notice
For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran's status or any other legally protected status. This Policy pertains to every aspect of an individual's relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.
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Keywords:

legal assistant, legal secretary, administrative support, calendar management, document preparation, client billing, travel coordination, office administration, legal documents, Microsoft Office

Job Tags

Work at office,

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