Job Description

Location: Remote – Must be based in Atlanta.

Hours: Full-time; Monday – Friday, 8:30AM – 5:00pm

Overview:

Brennan Investment Group is seeking an Assistant Property Manager to join our growing Atlanta team. This role supports the asset management function of a privately held industrial real estate investment firm with a national footprint. The APM will work closely with Property Managers and cross-functional teams—including operations, accounting, and leasing—to help manage a portfolio of industrial assets across the Georgia and Memphis regions.

This is a fast-paced, hands-on role requiring strong organization, responsiveness to tenant and vendor needs, and the ability to manage time-sensitive and confidential matters. It’s an excellent opportunity to grow your career with a dynamic and collaborative team!

Responsibilities:

• Be a Good Partner.
• Assist in managing an assigned set of properties with adherence to Brennan’s Operating Principles and in accordance with Brennan’s national operating Policies and Procedures.
• Develop and demonstrate a comprehensive understanding of structural building systems.
• Develop and demonstrate a comprehensive understanding of the services performed at the building as well as applicable contract language. (i.e. Landscape, Asphalt, etc.).
• Assist in the RFP process when rebidding service contracts.
• Approve One-Time Agreements and Service contracts.
• Utilize Prism to perform routine building inspections; identify deficiencies and recommend action steps.
• Review tenant work order billback report via Prism.
• Utilization, input, and maintenance of information into Prism work order program.
• Assist in writing the narrative section of the monthly financial report(s).
• Track lease options and encumbrances.
• Prepare tenant welcome packets and onboarding materials.
• Process A/P invoices (coding, entering and obtaining proper approvals).
• Assist in A/R process, including charges to tenant accounts and assisting in tenant rent collections.
• Arrange for utility transfers upon acquisition and/or disposition of an asset; arrange for transfers upon tenant move out or move in.
• Utilizing Prism and Jones software, contact existing tenants and vendors to obtain current insurance coverage, any ongoing required maintenance contracts, and emergency contact lists.
• Assist Property Managers and Maintenance Technicians with coordination of tenant repair requests.
• Assist Property Managers with vendor contract preparation and manage/organize the completed documents.
• Review vendor statements; obtain outstanding invoices for processing.
• Assist with tenant relations activities (email blasts, events, gifts, surveys, etc.).
• Complete expense reports for property managers and submit for approval and processing.
• Prepare vendor contracts, manage/organize the completed documents and enter into property management software upon execution.
• Collaborate with Operations team on property tax appeal documentation and other administrative tasks related to property tax appeals.
• Collaborate with Property Managers to process lender funding packages for capital projects, tenant improvements, commissions, etc.
• Assist Property Managers on CAM reconciliations, annual budgets, and any other necessary schedules.
• Any other duties assigned by the supervisor(s) and as time allows.

Qualifications:

• Requires 1-3 years’ experience in Property Administration, management, or related field and/or training.
• Ability to use computer software and web-based applications.
• Proficient knowledge of the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook).
• Ability to carry out specific oral and written instructions.
• Execute responsibilities with a sense of urgency and follow-through.
• Ability to collaborate with operations, accounting and leasing team members to complete various projects and assignments.
• Excellent customer service and interpersonal skills. Proven ability to communicate via email with customers, vendors, and internal team members.
• Demonstrated ability to manage multiple projects and tasks daily with efficiency and accuracy.
• Ability to organize and prioritize work assignments to meet deadlines.
• Positive, proactive work ethic and approach.
• College degree preferred.
• Real Estate Broker License or willingness to obtain.

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