Job Description

Position Overview

The Events Coordinator plays a vital role in the planning and execution of ABIs events and programs. This role requires a detailed, customer-first professional with strong organizational skills, adaptability,proactive problem-solving, and the ability to collaborate effectively with ABI staff, members, and external vendors to ensure a seamless attendee experience. The ideal candidate will have a passion for event management, excellent oral and written communication skills and the flexibility to thrive in a fast-paced, dynamic environment.

This is an excellent opportunity for an early-career professional who is detail-oriented and motivated to contribute to events and programs that advance ABIs mission.

Key Responsibilities

Event Planning & Coordination

• Lead the planning and execution of ABI events and programs, including the Annual Conference and other signature events.
• Build and manage event registration sites.
• Identify and coordinate with venues and vendors (food and beverage, audiovisual, space, etc.).
• Partner with the communications team to develop and deliver event-related messaging and promotions.
• Coordinate logistics with event speakers and special guestsincluding both nationally recognized keynote speakers and workshop presenters.
• Work closely with the sponsorship team to ensure event sponsors are recognized, benefits are fulfilled, and sponsor expectations are exceeded.

Onsite Event Management & Support

• Manage onsite registration processes, including attendee check-in.
• Welcome attendees and sponsors, provide direction, and respond to questions during events.
• Set up and manage signage, banners, AV equipment, and other event materials.
• Serve as point of contact for audiovisual, hotel and venue team members
• Support event sponsors and speakers both prior to and during events.
• Assist with event setup and teardown, ensuring ABI materials are maintained and venues are left in excellent condition.
• Support sponsor visibility and recognition onsite.

Post-Event & Data Management

• Support post-event evaluations, surveys, and reporting.
• Maintain accurate records for member engagement and event participation.
• Track event data and identify areas for improvement in future events.
• Assist with thank-you communications and follow-up to speakers, sponsors, and attendees.
• Creativity to suggest new ideas and change processes and events based on member and sponsor feedback.

Work Schedule and Location

This position is an in-office role located in Des Moines, Iowa. Regular work hours: Mon-Fri, 8:00 AM to 5:00 PM. Requires availability to work some early mornings and evenings during event periods. Occasional overnights and statewide travel required for onsite event support.

Salary and Benefits

ABI offers a comprehensive benefits package for all full-time employees that includes health, dental, vision, disability, 401k and FSA. Salary is commensurate with experience.

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