Job Description

Job Description

Job Description

Description:

This will be a PRN position.

GENERAL SUMMARY OF DUTIES :

PHC is seeking a motivated and detail-oriented HR Assistant to support key Human Resources functions, with a focus on student hosting, new hire onboarding, and general HR operations. This position offers hands-on experience in a healthcare setting and is ideal for individuals pursuing a career in Human Resources. The HR Assistant will take on increasing responsibility as they grow within the role.

ESSENTIAL FUNCTIONS:

1. Student Hosting Coordination:

a. Confirm affiliation agreements with academic institutions; initiate new agreements as needed.

b. Coordinate communications:

i. Students – Guide them through orientation, verify completion of all required documentation,

and approve rotation.

ii. Office Managers - Ensure student paperwork is complete, confirm readiness for rotation,

and coordinate IT access when required.

iii. IT Department – Notify IT of student access needs to PHC systems.

c. Schedule and facilitate student orientations (in-person or virtual).

d. Verify all student paperwork is completed prior to start of rotation.

2. Onboarding and Orientation Preparation:

a. Assist in onboarding new hires into Paylocity and support pre-employment tasks:

i. Extend offers (excluding provider roles).

ii. Send onboarding emails to:

1. New hires

2. IT

3. Office Managers

4. OccMed/Express Care

b. Execute onboarding processes:

1. Enter new hire information into Paylocity.

2. Initiate background checks.

3. Complete I-9 verifications.

c. Prepare for orientation:

i. Ensure completion of required documentation:

1. Paylocity tasks

2. Background checks

3. Employment agreements

4. Job descriptions

5. PPD and drug test results

ii. Update orientation tracking spreadsheets.

iii. Prepare training sheets and orientation materials.

iv. Set up orientation room and create name placards, folders, and black orientation folders.

v. Create and distribute employee badges.

3. General HR Operations Support:

a. Assist with event coordination and execution.

b. Scan and organize HR files:

i. Terminated employee files

ii. Fit testing records

iii. Status change forms

iv. 30/60/90-day evaluations

v. Flu clinic documentation

vi. Orientation documents

vii. Certification records

c. Maintain and organize filing systems:

i. File new hire and terminated employee folders.

ii. Retrieve and manage status change/termination documentation.

d. Create various HR packets as needed:

i. Fit testing packets

ii. Skills training packets

e. Assist with HR project work

4. Benefits & HRIS Support:

a. Assist with daily benefit processing

i. New employee enrollments

ii. Life events

iii. Respond to basic benefits inquiries

iv. Open enrollment support

v. Other Paylocity (HRIS) tasks

EDUCATION & EXPERIENCE:

Currently pursuing or recently completed a degree in Human Resources, Business, Healthcare Administration, or a related field.

KNOWKLEDGE AND SKILLS REQUIREMENTS :

• Excellent Customer Service skills
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Familiarity with Microsoft Office Suite; knowledge of Paylocity is a plus.
• Interest in developing a career in Human Resources, especially within healthcare

ENVIRONMENTAL/WORKING CONDITIONS :

Primarily office setting. Minimal exposure to communicable diseases.

PHYSICAL/METNAL DEMANDS :

Requires sitting and standing associated with a normal office environment. Manual dexterity. This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve

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