Meetings and Events Coordinator Job at Foundation for the NIH, Rockville, MD

c3B0c2V3SGxNbEcxTjVWV0NmNE1lcHRWVGc9PQ==
  • Foundation for the NIH
  • Rockville, MD

Job Description

Job Description

Job Description

Meetings and Events Coordinator
Job Details Job Location: North Bethesda, MD
Position Type: Full Time
Salary Range: $68000.00 - $74000.00 Salary/year

Description

The Meetings and Events Coordinator is responsible for the development, coordination and management of meeting and event logistics from inception through completion, including onsite at in-person meetings and during live virtual events.

They will coordinate assigned projects by using event management tools/software as well as adhering to budgets, timelines, processes and procedures. They are responsible for internal and external communication throughout the planning process, contributing to the success of meetings and events. The coordinator works on a team under the direction of the Meetings and Events Planners and reports directly to the Manager of Meetings and Events.

Event Coordination

  • Coordinate logistical aspects of virtual, hybrid, and in-person meetings and events, including but not limited to, virtual event platforms, hotel rooming lists, meeting room layouts, food and beverage, and audio/visual needs.

  • Create and manage multiple event registration websites and related email correspondence.

  • Communicate with speakers, attendees and vendors effectively and timely throughout the planning process.

  • Oversee travel arrangements for meeting and event attendees, ensuring excellent traveler outreach, communication, data tracking, updates, and compliance with established processes.

  • Pay invoices and track event expenses in the corresponding event budgets.

  • Review all meeting materials, such as agendas and participant lists, ensuring that they are professional and appropriately reflect our standards, thus ensuring quality control.

  • Update tasks in project management software on an ongoing basis.

  • Assist with assigned departmental tasks such as inventory, as needed.

Qualifications

Skills

  • Effectively prioritize and execute tasks conforming to shifting priorities, demands and timelines; multitask and handle multiple projects efficiently simultaneously.

  • Show initiative, work independently as an individual contributor with minimum supervision, yet be able to work and contribute positively in a team setting.

  • Analyze and solve challenges quickly and effectively.

  • Provide exceptional customer service to both internal and external clients while exhibiting a high degree of responsibility, initiative and professionalism.

  • Communicate effectively both verbally and in writing.

  • Gain proficiency in Cvent Event Management software.

  • Gain proficiency in Project Management Tools such as Microsoft Planner.

  • Ability to adapt quickly to using new technology and software as implemented by the team.

  • The Meetings and Events Coordinator may be required to occasionally work weekends, evenings and other irregular hours and travel as necessary.

Education & Experience

  • A college degree is preferred, and at least 2 years of event planning experience, or an equivalent combination of education and experience is preferred.

  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) is required.

This is a hybrid position and requires regular visits to FNIH headquarters in Bethesda, MD. This role may require occasional evening and weekend work to support meetings and events as they occur. Additional occasional travel, both national and international, may be required.

At FNIH we are committed to living our core values every day. If you are excited about this role and the work of the Foundation, but your experience doesn’t align perfectly with all the qualifications in the job description, we encourage you to apply nonetheless. You may be just the right candidate for this or other roles at FNIH.

Compensation details: 68000-74000 Yearly Salary

PI9121feb0138a-25405-38564907

Job Tags

Full time, Casual work, Work at office, Shift work,

Similar Jobs

Closet Factory of Kentucky

Sales Lead Generator- In Store Kiosk Representative Job at Closet Factory of Kentucky

 ...services directly to consumers where they shop.Job DescriptionWe are seeking an energetic, outgoing, and professional Sales Lead Generator to represent Closet Factory inside our retail partner location. As the first point of contact, youll be stationed at a... 

USAA

Associate Consumer Account Specialist Job at USAA

 ...Diploma required. Up to 1 year of customer contact experience in Banking or Financial Services Call Center environment. Basic knowledge of bank products,...  ...~1 year USAA Banking experience ~1 year inbound/outbound call center experience ~ Currently pursuing... 

Sports Research

Operations Graphic Designer Job at Sports Research

 ...Job Title: Operations Graphic Designer Company: Sports Research Location: San Pedro, CA 90731 and one work-from-home day Employment Type: Full Time, Non-Exempt Salary Range: $32.00 - $35.00 per hour, depending on experience Sports Research is one of... 

Monster

Recruiter Job at Monster

 ...Job Summary Manage the full-cycle recruiting effort of sourcing, recruiting, selecting and placing qualified candidates into open positions with hiring managers for supported areas. Assist in sourcing, identifying and recruiting top talent to the division/department.Job... 

Disney Entertainment Television

Executive Assistant, Casting & Talent (Disney Branded Television) Job at Disney Entertainment Television

 ...Job Summary: At Disney Entertainment Television, you'll help us tell stories that touch millions of people around the globe and create new ways for us to connect with the world. Now is your opportunity to unleash your skills.... Disney Branded Television is seeking...