Job Description

Purchasing Assistant (Full-Time)

Company Overview:

American Legend Homes is a family-owned residential homebuilder operating in Texas and Colorado. As an award-winning organization, we are passionate about delivering the highest level of customer service through thoughtful design and quality construction. We believe in teamwork, recognize success, and value every team member’s contributions.

Position Summary:

We are seeking a highly motivated, detail-oriented Purchasing Assistant to support our Purchasing Department and field operations. This role is essential in ensuring the timely and accurate execution of purchasing activities and construction documentation. The ideal candidate will be organized, proactive, and capable of thriving in a fast-paced environment.

Essential Duties and Responsibilities:

• Generate and distribute budgets, purchase orders (POs), and extra POs (EPOs) for all jobs in the assigned area with accuracy and timeliness.
• Review and validate variance requests, weekly variance reports, and monthly closed jobs; implement corrective actions to reduce future variances.
• Distribute custom plans to vendors for bidding; review bids for accuracy and pricing; issue corresponding POs.
• Serve as the primary liaison between construction, sales, and vendors to ensure seamless communication and coordination.
• Organize, label, and maintain all design and construction documents in accordance with company standards.
• Upload all required documents to the Home Files section in BuildPro, ensuring accessibility and version control.
• Print and distribute house-specific documents for field staff to support daily construction activities.
• Prepare and send lot check forms to field teams to verify site readiness and compliance.
• Release early start purchase orders to initiate construction activities ahead of schedule.
• Assist with document audits and quality control checks to maintain compliance with internal and regulatory standards.
• Provide administrative support for Purchasing meetings, including document preparation and distribution.
• Perform other duties as assigned by management.

Performance Objectives:

• Ensure accuracy and timeliness in creating standard and extra purchase orders.
• Maintain effective communication with internal teams and external partners.
• Support field operations with timely and organized documentation.

Required Skills and Abilities:

• Highly motivated self-starter with strong attention to detail.
• Quick learner with the ability to adapt to existing business processes.
• Strong organizational and multitasking skills in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Dependable team player with a positive attitude and professional appearance.
• Proficient in Microsoft Office Suite, especially Excel.
• Experience with Hyphen Solutions (BRIX and BuildPro) is a plus.

Qualifications:

• Previous homebuilding or construction experience preferred.
• Proven track record and strong professional references.
• Familiarity with construction documentation and purchasing processes.

Benefits:

• Competitive salary
• Medical and dental benefits
• Paid vacation
• Employee Stock Ownership Plan (ESOP)
• 401(k) retirement plan

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