Job Description
Description Our mission is to create a first-class buying and selling experience for all our clients and we are seeking an administrative assistant who is passionate about helping us reach our objectives and supporting the team. The ideal candidate will have real estate experience helping agents from listing to close. There are advancement opportunities for someone who desires to contribute to the growth and refinement of the organization. If this piques your interest, we highly encourage you to apply.
Responsibilities •Oversee all aspects of the agents' business administration duties so agents can focus on listing and showing properties, negotiating contracts, and lead generation
•Create and manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up, and office administration
•Support agents, clients, and other parties with documentation, and regularly follow up on listing and transaction management
•Handle the purchasing of any office equipment, marketing materials, cards for important dates, and any other business related supplies and materials
•Perform administrative tasks such as participating in daily meetings, reviewing schedules, preparing agendas, speaking with customers, answering phones, taking minutes, etc
•Provide concierge-level customer service to vendors and customers to improve customer satisfaction ratings
•Be in charge of the recruiting, hiring, training, and ongoing leadership of all future administrative hires
•Build our brand through website management, social media, marketing material creation and distribution, and events
•Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met, and explain any challenges or issues
•Control all business administrative duties for agents so they can limit their activities to listing and showing properties, negotiating contracts, and generating leads
•Coordinate communication with agents, customers, and other parties regarding all listing and transaction management
•Recruit, hire, and train all ongoing and future administrative hires
•Grow our brand through social media, website management, marketing material creation and distribution, and events
•Purchase office supplies including marketing materials, cards for important dates, and office equipment
Qualifications •High school diploma or GED required, some college experience preferred
•Real estate license preferred
•Real estate industry is preferred
•Able to learn new software programs quickly and troubleshoot common issues
•Some weekend and evening hours are required
•Excellent customer service, time management, organization, and communication skills
•Excellent customer service, time management, organization, and communication skills
•Associate's degree preferred but not required to apply
•Willing to work some evenings and weekends
•Possess or currently working toward a real estate license
•Knowledge of computer systems including Microsoft Office Suite, CRM, email, etc.
Job Tags
Weekend work, Afternoon shift,