Job Description

Job Description

Job Description

We are a local customer service oriented Real Estate Company, owned by husband and wife, that specializes in real estate sales, short term rentals, leasing and property management for residential properties, and real estate law.

We are looking for a full-time Real Estate Personal Assistant and Office Coordinator to become a part of our team!

As the Real Estate Personal Assistant you will be assisting the Real Estate Owner / Associate Broker with her sales and leasing including coordination of listings, marketing and social media platforms, and providing assistance with personal affairs. You will be assisting the owners with managing their Short Term Rental Properties, including onsite quality check walk-throughs prior to new guests arriving at the properties, answering guest’s reservation requests and questions via text or calls, overseeing the cleaning crew’s schedule, ordering and maintaining supplies, and coordinating any required repairs.

You will be responsible greeting clients and answering a multi-line phone system, ordering supplies, and coordinating maintenance of the office equipment.

You will also be assisting the Real Estate Attorney with the recording of legal documents, proof-reading of legal documents, helping with investor training classes, attending real estate investor training classes, including creating binders of course materials, and shipping books, etc.

Assisting Property Management and Accounting with tasks and special projects, as needed. 

Other Skills and Abilities

• Natural organizer and an effective communicator; is a team player who supports and respects other team members.
• Outgoing, professional, upbeat, friendly and cheerful demeanor and pleasant phone voice is a must.
• Possess positive attitude and willingness to work as a team player.
• Strong organizational, planning, and multi-tasking skills along with efficiency in office administrative tasks.
• Responsible for providing administrative and office service support for staff.
• Ability to build rapport with real estate clients, short term rental guests, property owners and tenants, and to multitask and prioritize.
• Knowledge and experience with posting and marketing on social media platforms - Facebook, Instagram, etc.
• Effective listening skills; exhibits empathy and concern for people
• Objective, solution-oriented problem-solving skills
• Handles highly sensitive and confidential information
• Resourceful; able to network and connect people to appropriate resources
• Flexible; able to multi-task in response to time-sensitive and changing situations
• Resilient; stays positive and solution-oriented
• Excellent typing skills, knowledge of basic office software programs, and ability to effectively use such software.

Must be able to communicate effectively in both written and oral formats. Must have the ability to present and exchange information internally with co-workers, and externally with customers and the public. Information communicated ranges from routine/basic to complex and confidential information.

As a successful team member you'll have:

* 2+ years of related experience (experience in real estate and/or personal assistance preferred)

* A positive, solutions focused attitude

* Excellent verbal and written communication skills

* Effective prioritization, problem solving and time management skills

* Strong initiative to strive for continuous accuracy, quality, and timeliness of information

* Perform all essential job functions with or without reasonable accommodation

* To be able to work in a fast-paced, high-energy startup environment without being distracted.

* High familiarity with social media and strong internet skills

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Greater Austin Real Estate Sales, and Property Management for 200 plus single family and multi-family rentals.

Company Description

Greater Austin Real Estate Sales, and Property Management for 200 plus single family and multi-family rentals.

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